P 45 It PDF Form

The P45 It form is a document that provides important information about an employee who is leaving a job. It includes details such as the employee's total pay, tax deductions, and National Insurance number. Completing this form accurately is essential for both employers and employees to ensure proper tax handling.

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Overview

Common mistakes

Incorrect Personal Information: Filling out the employee's name or National Insurance number incorrectly can lead to significant issues. Ensure that the spelling is accurate and all numbers are entered correctly.
Missing Leaving Date: Failing to include the correct leaving date can cause confusion for both the employer and HMRC. Always double-check this date.
Improper Tax Code Entry: Entering the wrong tax code can result in incorrect tax deductions. Verify the tax code before submitting the form.
Not Indicating Week 1/Month 1: If the week 1 or month 1 basis applies, remember to mark the 'X' in the appropriate box. Neglecting this can lead to incorrect tax calculations.
Omitting Student Loan Information: If the employee has a student loan, failing to indicate this can affect deductions. Ensure this section is filled out correctly.
Inaccurate Pay and Tax Totals: Providing incorrect totals for pay and tax can lead to complications. Ensure that these figures are accurate and reflect the employee’s earnings.
Not Certifying the Form: Forgetting to sign and certify the form can delay processing. Always include your signature and date.
Failure to Send Parts on Time: Not sending Part 1 to HMRC promptly can cause issues. Make sure to submit it immediately after completion.

Similar forms

P60: This document summarizes an employee's total pay and tax deductions for the tax year. Like the P45, it provides essential information for tax purposes, but it is issued at the end of the tax year rather than when an employee leaves a job.
Durable Power of Attorney: This legal document allows a person to delegate decision-making authority regarding financial and legal matters to another individual, even during incapacitation. For more details, visit azformsonline.com/durable-power-of-attorney/.
P11D: This form is used to report benefits and expenses provided to employees. Similar to the P45, it is important for tax calculations but focuses on additional compensation rather than regular wages.
P50: This form is for individuals who have stopped working and wish to claim a tax refund. It shares the purpose of helping employees manage their tax affairs, similar to the P45 when an employee leaves a job.
P85: Used when someone is leaving the UK to live or work abroad, the P85 helps claim tax refunds. Like the P45, it addresses changes in employment status and tax obligations.
P14: This form was used to report an employee's pay and deductions to HMRC at the end of the tax year, similar to the P60. It has been largely replaced by the P60 but serves a similar purpose.
P46: This form is completed by employees who start a new job without a P45. It provides necessary information to the new employer, much like the P45 does when an employee leaves.
Tax Return: While not a specific form like the P45, a tax return is filed annually to report income and calculate tax owed. It is similar in that it helps individuals summarize their financial situation, especially after changes in employment.

Dos and Don'ts

When filling out the P45 form, it is essential to follow specific guidelines to ensure accuracy and compliance. Below is a list of actions to take and avoid during this process.

Do: Use capital letters when completing the form to enhance clarity.
Do: Ensure that all personal details, such as the employee's National Insurance number and tax code, are accurately entered.
Do: Send Part 1 of the form to HM Revenue & Customs immediately after completion.
Do: Provide Parts 1A, 2, and 3 to the employee upon their departure from the company.
Do: Certify that all details entered are correct by signing the declaration at the end of the form.
Do: Keep a copy of the completed form for your records, as it may be needed in the future.
Do: Follow the instructions outlined in the Employer Helpbook E13 for additional guidance.

Don't: Leave any fields blank unless specifically instructed to do so.
Don't: Alter any information on the form after it has been completed.
Don't: Forget to check for any required deductions, such as Student Loan deductions, before submitting the form.
Don't: Delay in sending the completed form to HMRC, as this could lead to complications for the employee.
Don't: Provide incorrect or outdated information, as this can cause issues with tax processing.
Don't: Assume that the employee will understand the process; offer assistance if needed.
Don't: Ignore the importance of keeping the employee's information confidential.

Preview - P 45 It Form

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

5Student Loan deductions

Student Loan deductions to continue

6Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.

Week number			Month number
Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •

14New employee's job title or job description

Postcode

16Gender. Enter ‘X’ in the appropriate box

Male

Female

17Date of birth DD MM YYYY

Declaration

18I have prepared a P11 Deductions Working Sheet in accordance with the details above.

Employer name and address

Postcode

Date DD MM YYYY

P45(Manual) Part 3

HMRC 04/08

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Misconceptions

Understanding the P45 form is essential for both employers and employees, yet several misconceptions can lead to confusion. Here are four common misunderstandings:

The P45 is only for employees who are leaving their job permanently. Many believe that the P45 is only relevant for those who resign or are terminated. However, it is also applicable when an employee is moving to another job, as it provides necessary tax information to the new employer.
Employees do not need to keep their P45. Some individuals think that once they receive their P45, they can dispose of it. This is incorrect. Employees should keep their P45 safe, as it contains important information that may be needed for tax returns or if they apply for benefits.
The P45 automatically updates tax codes. There is a misconception that the P45 will automatically adjust an employee's tax code with HM Revenue & Customs (HMRC). In reality, while the P45 provides information to HMRC, it is the responsibility of the employee and their new employer to ensure that the correct tax code is applied.
All parts of the P45 are the same. Some people assume that all parts of the P45 are identical. In fact, each part serves a different purpose: Part 1 is for HMRC, Part 1A is for the employee, and Parts 2 and 3 are for the new employer. Each part contains specific information that must be handled appropriately.

By addressing these misconceptions, both employers and employees can navigate the process of leaving a job more smoothly and ensure compliance with tax regulations.

How to Use P 45 It

Filling out the P45 form is an important step when an employee leaves a job. This form provides essential information for tax purposes and ensures that the departing employee can smoothly transition to their next employment or claim benefits. Below are the steps to complete the P45 form accurately.

Gather necessary information: Collect the employee’s details, including their full name, National Insurance number, and address.
Complete Part 1: Fill in the employer's PAYE reference, office number, and reference number. Use capital letters for clarity.
Enter employee details: Input the employee's title (Mr, Mrs, Miss, Ms), surname, and first name(s).
Specify leaving date: Write the date the employee is leaving in the format DD MM YYYY.
Fill in pay and tax details: Record the total pay to date and total tax to date for the employee.
Student Loan deductions: Indicate if any Student Loan deductions are applicable by entering 'Y' in the appropriate box.
Tax code: Enter the tax code at the time of leaving. If the week 1 or month 1 rule applies, mark the box accordingly.
Gender and date of birth: Mark the appropriate gender box and provide the employee's date of birth in the format DD MM YYYY.
Certification: Sign and date the form to certify that all details are correct.
Send the form: Immediately send Part 1 to HM Revenue & Customs and provide Parts 1A, 2, and 3 to the employee.

Once the P45 form is filled out, it's crucial to ensure that all parts are distributed correctly. The employee will need Parts 1A, 2, and 3 for their records and future employment. Keeping this information organized helps avoid any tax complications down the line.

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