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Overview

Common mistakes

  1. Incomplete Information: Many individuals fail to provide all required details. Missing sections can lead to delays or rejection of the form.

  2. Incorrect Financial Data: Some applicants make errors in reporting their financial status. Ensure that all figures are accurate and reflect the most recent data.

  3. Failure to Sign: It's surprising how often people forget to sign the form. A missing signature can invalidate the entire submission.

  4. Neglecting to Review: Skimming through the form before submission is a common mistake. Take the time to review everything to catch any errors or omissions.

  5. Not Providing Supporting Documents: Some applicants overlook the importance of including necessary attachments. Always check the requirements and include all requested documentation.

Similar forms

  • AIA A201: This document outlines the general conditions of the contract for construction. Like the A305, it serves to establish clear guidelines and responsibilities for all parties involved in a construction project.
  • AIA A102: This is a standard form of agreement between the owner and contractor. Similar to the A305, it details the terms of engagement and is essential for understanding roles and obligations.
  • AIA A133: This document is used for a construction manager as advisor. It shares similarities with the A305 in that it defines the relationship and expectations between the owner and the construction manager.
  • Motor Vehicle Bill of Sale: This essential document facilitates the transfer of vehicle ownership and can be found at azformsonline.com/motor-vehicle-bill-of-sale, ensuring all pertinent details such as vehicle identification and sale price are recorded accurately.
  • AIA A401: This is the standard form of agreement between contractor and subcontractor. Both the A401 and A305 focus on the contractual relationship, emphasizing the need for clear communication and defined roles.
  • AIA G702: This is a pay application form that contractors use to request payment. Like the A305, it ensures that all parties are aware of financial aspects and progress on the project.
  • AIA G703: This document is a continuation sheet for the G702. It provides detailed breakdowns of costs, similar to how the A305 provides detailed contractor information.
  • AIA G620: This form is used for contractor’s qualification statements. It parallels the A305 in assessing the contractor’s capabilities and qualifications for a project.
  • AIA B101: This is the standard form of agreement between owner and architect. Both documents set the stage for collaboration and define the responsibilities of each party.
  • AIA C401: This document is the standard form of agreement between architect and consultant. Similar to the A305, it clarifies the roles and expectations of consultants in the construction process.
  • AIA G701: This is the change order form used in construction projects. Like the A305, it serves to document changes and ensures that all parties are on the same page regarding modifications to the project.

Dos and Don'ts

When filling out the AIA A305 form, it's important to follow certain guidelines to ensure accuracy and completeness. Below are five things to do and five things to avoid.

Things to Do:

  • Read the instructions carefully before starting.
  • Provide accurate and up-to-date information.
  • Use clear and concise language.
  • Double-check all entries for errors.
  • Sign and date the form before submission.

Things to Avoid:

  • Do not leave any required fields blank.
  • Avoid using jargon or overly complex terms.
  • Do not submit the form without reviewing it thoroughly.
  • Refrain from providing outdated or irrelevant information.
  • Do not forget to keep a copy for your records.

Preview - AIA A305 Form

AlA Document A305" - 1986

Contractor's Qualification Statement

The Undersigned certifies under oath that the information provided herei n is true and sufficiently complete so as not to be misleading.

SUBMITTED TO:

ADDRESS:

SUBMITTED BY:

NAME:

ADDRESS:

PRINCIPAL OFFICE:

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original AlA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed . A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AlA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

Corporation

 

This form is approved and

 

 

Partnership

 

recommended by the American

Individua l

 

Institute of Architects (AlA) and

 

The Associated General

 

 

Joint Venture

 

Contractors of America (AGC) for

 

use in evaluating the

 

 

Other

 

qualifications of contractors . No

 

 

endorsement of the submitting

NAME OF PROJECT

(if applicable):

party or verification of the

information is made by AlA or

 

 

 

 

AGC.

TYPE OF WORK (file separate form for each Classification of Work ):

General Construction

HVAC

Electrical

Plumbing

Other (please specify)

AlA Document A305™ -1 986. Copyright © 1964,1969,1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

1

AfA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1000201877_ 1 which expires on 10/11 /2006 , and is not for resale.

 

User Notes:

(2533789901)

 

§1. ORGANIZATION

§1.1 How many years has your organization been in business as a Contractor?

§1.2 How many years has your organization been in business under its present business name?

§1.2.1 Under what other or former names has your organization operated?

§1.3 If your organization is a corporation, answer the following:

§1.3.1 Date of incorporation:

§1.3.2 State of incorporation:

§1.3.3 President's name:

§1.3.4 Vice-president's name(s)

§1.3.5 Secretary's name:

§1.3.6 Treasurer's name:

§1.4 If your organization is a partnership, answer the following:

§1.4.1 Date of organization:

§1.4.2 Type of partnership (if applicable):

§1.4.3 Name(s) of general pa11ner(s)

§1.5 If your organization is individually owned, answer the following:

§1.5.1 Date of organization:

AIA Document A305™ -1986. Copyright© 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

2

AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA

Document, or

any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AIA soltware at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.

 

User Notes:

(2533789901)

 

§1.5.2 Name of owner:

§1.6 If the form of your organization is other than those listed above, describe it and name the principals:

§2. LICENSING

§2.1 List jurisdictions and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable .

§2.2 List jurisdictions in whic h your organization 's partnership or trade name is filed.

§3. EXPERIENCE

§3.1 List the categories of work that your organization normally performs with its own forces.

§3.2 Claims and Suits. (If the answer to any of the questions below is yes, please attach details.)

§3.2.1 Has your organization ever fai led to complete any work awarded to it?

§3.2.2 Are there any judgments, claims, arbitration proceedings or suits pending or outstandi ng agai nst you r organization or its officers?

AlA Document A305™ -1 986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

3

AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1 000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .

 

User Notes:

(2533789901 )

 

§3.2.3 Has your organization filed any law suits or requested arbitration with regard to construction contracts within the last five years?

§3.3 Within the last five years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a construction contract? (If the answer is yes, please attach details.)

§3.4 On a separate sheet, list major construction projects your organization has in progress, giving the name of project, owner, architect, contract amount, percent complete and scheduled completion date.

§3.4.1 State total worth of work in progress and under contract:

§3.5 On a separate sheet, list the major projects your organization has completed in the past five years, giving the name of project, owner, architect, contract amount, date of completion and percentage of the cost of the work performed with your own forces.

§3.5.1 State average annual amount of construction work performed during the past five years:

§3.6 On a separate sheet, list the construction experience and present commitments of the key individuals of your organization.

AIA Document A305™ -1986. Copyright© 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

AtA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA

Document, or

4

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

document was produced by AIA software at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.

 

User Notes:

(2533789901)

 

§4. REFERENCES

§4.1 Trade References:

§4.2 Bank References:

§4.3 Surety:

§4.3.1 ame of bonding company:

§4.3.2 Name and address of agent:

§5. FINANCING

§5.1 Financial Statement.

§5.1.1 Attach a financial statement, preferably audited, including your organization's latest balance sheet and income statement showing the following items:

Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materia ls inventory and prepaid expenses);

et Fixed Assets;

Other Assets;

Current Liabi li ties (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, adva nces, accrued salaries and accrued payroll taxes);

Other Liabilities (e.g ., capital , capital stock, authorized and outstandi ng shares par values, earned surplus and retai ned earnings).

§ 5.1.2 Name and add ress of firm preparing attached financial statement, and date thereof:

AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING : This

5

AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at 13:28:18 on 03/22/2006 under Order NO.1000201877_ 1 which expires on 10/ 11 /2006. and is not for resale.

 

User Notes:

(2533789901 )

 

§5.1.3 Is the attached financial statement for the identical organization named on page one?

§5.1.4 If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. , parent-subsidiary) .

§5.2 Will the organization whose financial statement is attached act as guarantor of the contract for construction ?

§6. SIGNATURE

§ 6.1 Dated at this

day of

ame of Organization:

By:

Title:

§6.2

being du ly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be mis leading .

Subscribed and sworn before me this

day of

20

Notary Public:

My Commission Expires:

AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architecls. All rights reserved. WARNING: This

6

AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at t 3:28:18 on 03/22/2006 under Order NO .1000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .

 

User Notes:

(2533789901 )

 

Additions and Deletions Report for

AlA® Document A305TM - 1986

This Additions and Deletions Report , as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AlA document in order to complete it, as well as any text the author may have added to or deleted from the original AlA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AlA text.

Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AlA document. This Additions and Deletions Report and its associated document were generated simultaneously by AlA software at 13:28:18 on 03/22/2006.

PAGE 6

M-being duly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be misleading.

Subscribed and sworn before me this

day of

Additions and Deletions Report for AlA Document A305™ -1986. Copyright © 1964, 1969, 1979 and 1986 by The American Instilute of Architects.

All

rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or

1

distribution of this AlA ' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on

10/11 /2006 , and is not for resale .

 

User Notes:

(2533789901)

Certification of Document's Authenticity

AIA® Document D401™ - 2003

I, Charles V. Bucci , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 13:28: 18 on 03/22/2006 under Order No. 1000201877_1 from AIA Contract Documents software and that in preparing the attached fina l document I made no changes to the original text of AIA® Document A305™ - 1986 - Contractor's Qualification Statement, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report.

(Signed)

(Title)

(Dated)

AlA Document D40FM - 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved.

WARNING: This AlA- Document

1

Is protected by U.S. Copyright Law and International Treaties . Unauthorized reproduction or distribution of this AlA

Document, or any portion of it,

may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced

 

by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on 10/11 /2006 , and is not for resale.

 

User Notes:

(2533789901)

 

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Misconceptions

The AIA A305 form, officially known as the "Contractor's Qualification Statement," is a critical document in the construction industry. However, several misconceptions surround its purpose and use. Let’s clarify these misunderstandings.

  • Misconception 1: The AIA A305 form is only for large contractors.

    • This is not true. While larger firms often use the form, it is beneficial for contractors of all sizes. Small businesses can also demonstrate their qualifications and experience through this document, making it an essential tool for any contractor seeking new projects.

  • Misconception 2: Completing the A305 form guarantees a contract.

    • Many believe that submitting the A305 form will automatically lead to contract awards. However, the form is merely a qualification statement. It provides information to help project owners assess a contractor’s capabilities, but it does not ensure any specific job or contract.

  • Misconception 3: The A305 form is only about financial information.

    • While financial stability is a component, the A305 form covers much more. It includes sections on the contractor's experience, personnel, and safety record, among other factors. This holistic approach helps project owners understand the contractor's overall qualifications.

  • Misconception 4: Once completed, the A305 form does not need updates.

    • Some contractors think that a one-time submission suffices. In reality, the A305 form should be updated regularly. Changes in personnel, experience, or financial status can significantly impact a contractor's qualifications and should be reflected in the form.

  • Misconception 5: The A305 form is the only qualification document needed.

    • While the A305 is a valuable tool, it is often used in conjunction with other documents. Depending on the project, additional information may be required, such as references, project portfolios, or specific certifications. Contractors should be prepared to provide a comprehensive view of their qualifications.

How to Use AIA A305

Filling out the AIA A305 form is an important step in providing information about your qualifications and experience. Follow these steps carefully to ensure all necessary details are included.

  1. Begin by entering your name and contact information at the top of the form.
  2. Provide the name of your business or organization, including the address and phone number.
  3. Fill in the date of the form's completion.
  4. In the section for ownership, indicate whether your business is a sole proprietorship, partnership, or corporation.
  5. List your business’s federal tax identification number.
  6. Include a brief description of your business and its primary services.
  7. Detail your experience in the industry by listing relevant projects. Include project names, locations, and the role you played.
  8. Provide information about your staff, including the number of employees and their qualifications.
  9. Attach any additional documents that may support your qualifications, such as licenses or certifications.
  10. Review the form for accuracy and completeness before submission.

Once the form is filled out, it can be submitted to the appropriate party for review. Be sure to keep a copy for your records.

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